Atomeus Technology Solutions

Use Case — Automotive

Automotive

The automotive sector operates on tight margins and complex multi-party processes, from purchase orders and lease approvals to invoice matching and CRM updates. Atomeus automates the full Purchase-to-Pay and Accounts Receivable cycle, eliminating bottlenecks across dealer networks, import organisations, and lease companies.

Purchase to PayAccounts ReceivableERP Automation

Live deployment

Case 1

Purchase Invoice Processing

Purchase to Pay · ERP Automation

The Challenge

A major automotive holding group processed high volumes of incoming purchase invoices, each requiring manual matching goods receipts before entry into the ERP system. The process was labour-intensive, error-prone, and created payment delays.

The Solution

FastForward automatically validates each incoming invoice against received goods records and posts it directly to the ERP system. Invoices are queued for approval and payment without manual involvement. The FastForward agent handles every standard invoice end-to-end, routing only genuine exceptions to a human approver.

Added Value

Finance teams are freed from routine invoice matching entirely. Payment cycles are faster, error rates are significantly lower, and staff focus shifts to exceptions and value-adding work rather than data entry.

Key Outcomes

Processing quality

>99,9% consistent validation on every invoice

Exception handling

Automated routing with full context

Time saved

Significant reduction in manual processing hours

ERP posting

Fully automated, zero manual entry

Case 2

Container Invoice Processing with Attachment Management

Purchase to Pay · Business Rules Automation · Inventory Integration

The Challenge

An automotive wholesale importer received large volumes of container invoices, each accompanied by extensive parts attachments. Manual validation of invoice amounts and registration of attachment data for inventory purposes was slow, inconsistent, and resource-intensive.

The Solution

FastForward loads container invoices and validates each one against agreed amounts. Deviations below 1% are automatically written off according to internal business rules; deviations above 1% are escalated to the process owner with full context. Validated invoices are submitted for payment automatically. Beyond the financial flow, FastForward also reads all accompanying parts attachments and registers the relevant data directly into the inventory management system, ensuring stock records are updated as part of the same automated process.

Added Value

What previously consumed 55 hours of manual work per week is now handled in seconds. The additional automation of attachment processing means inventory data is always current and accurate, without a separate data entry process. One flow, complete end-to-end coverage.

Key Outcomes

Process quality

Consistent validation + inventory registration on every invoice

Attachment processing

Parts data automatically registered to inventory

Time saved

55 hours per week

Escalation logic

> 1% deviation routed to process owner

Case 3

Lease Quote Comparison

Accounts Receivable · Multi-Provider Comparison

The Challenge

An intermediary lease organisation had to compare multiple lease offers from various providers against a customer's specific dealer order. Each vehicle configuration has unique options, and each customer has specific contractual requirements. Manual comparison across all variables was time-consuming and inconsistent, creating risk of incorrect quotes reaching the client.

The Solution

FastForward takes the dealer order as the leading reference. The AI agent retrieves all incoming lease offers, from 3 to 7 providers, and compares each one directly against the dealer order. Every vehicle option is matched or flagged where differences exist. In addition, all lease offers are validated against customer-specific business rules, including requirements such as winter tyres, fuel cards, service packages, and other agreed conditions. A structured comparison report is generated automatically, showing matched options, discrepancies, and rule compliance per provider.

Added Value

Account managers receive a complete, accurate comparison in minutes rather than hours, giving them everything needed to advise the client with confidence. Inconsistencies are caught before they reach the customer, protecting both service quality and margin.

Key Outcomes

Comparison quality

Every option matched; all business rules validated

Customer rules checked

Per-customer criteria including tyres, fuel card, and more

Processing time

From 3 hours manual work per case to 2 minutes

Report generation

Automatic, structured, ready to present

Case 4

Lease Order Processing

Lease Order Automation · CRM Integration

The Challenge

Lease requests arrived through multiple online portals and required validation against current importer price lists, error correction, and resubmission to the leasing company. Mistakes in ordering with high cost of rework or unwanted inventory. Upon approval, staff had to manually enter the order into the dealer management system and create the customer record in the CRM, turning a straightforward approval into a multi-step administrative burden.

The Solution

FastForward monitors all incoming lease requests across the portals, validates each against the live importer price list, corrects discrepancies, and returns the order automatically. On approval, the FastForward agent processes the order in the dealer management system and creates the customer in the CRM, without any manual steps. The account manager is notified and simply makes the welcome call.

Added Value

Order processing time drops from 1 hour to 30 seconds. Accurate orderingflow saving rework cost and unwanted inventory. Staff no longer handle administrative steps, their first customer interaction is a personal call, not data entry. CRM accuracy improves as records are created consistently and immediately.

Key Outcomes

Process quality

Consistent and accurate validation across all portals; no manual entry errors

CRM creation

Automated immediately on order approval

Processing time

1 hour reduced to 30 seconds per order

Portals covered

All active lease portals in scope

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